Reporting: Director, Operations

 

Purpose: The Manager, Finance will be responsibe for the Finance division, including coordinating and reporting on financials, ensuring internal and external compliance and supporting the team in implementing the all finance-related processes

 

Location: New Delhi, India

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ABOUT US

The India Child Protection Fund (ICPF) is a new social impact fund focussed on child protection. The mission of ICPF is to serve the child protection ecosystem by supporting grassroots action and activists, identifying and scaling out sustainable solutions, investing in bold innovation, leveraging technology, and promoting strategic and coordinated efforts at all levels. It is headquartered in New Delhi, India and shall invest in child protection initiatives in India, Nepal and Bangladesh.

 

The exploitation of children, particularly child trafficking, is a highly organized and complex crime which operates across state and national borders. In order to combat this crime, civil society’s response needs to be more strategic, organised and sustainable, and backed by empirical evidence. ICPF is mobilizing regional philanthropies and international donors to funnel their resources into a strategic and holistic strategy aimed at solving the problem. Driven by activists and grassroots experience, ICPF shall fundamentally transform the donor-grantee ecosystem in the region. It shall create a level playing field for funding, define sector standards, build capacities, promote greater collaboration and enable bold, data-driven approaches and innovations.

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PURPOSE

The Manager Finance shall be responsible for the following streams of work:

1. Day-to-day finance and accounting operations, including accounts payable, payroll, grants administration

2. Financial reporting, accounting records, administration of controls and budgets

3. Risk-mitigation and compliance with the statutory obligations and grants management standards, and adherence to all statutory compliances which includes but not limited to taxation and FCRA

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KEY RESPONSIBILITIES

The Director, Operations shall have the skills and experience to deliver on Key Performance Indicators (KPIs) in the following areas:

• Closely monitor all financial activities and keep the Director, Operations appraised of and advised on all situations which have the potential risk or impact on the Financial health of ICPF

• Ensure that monthly balance sheet reconciliations are completed timely along with all other donor financial reports with respect to accounting, legal and contractual requirements after due review by the Director, Operations

• Complete all audit necessities to comply with donor and organization audits.

• Ensure asset audits, and cash and inventory management through effective enforcement of internal controls, policies and procedures

• Review grant/budget versus actual expenditure for all ICPF-funded programs periodically

• Work with the program teams/field teams to prepare grant budgets to support new proposals and generate more accurate cash forecasts

• Work in coordination with the Grants team and ensure that all donor-related information is disseminated to all the relevant organisation leadership

• Coordinate with the Grants team to review financial reports of sub-grants

• Ensure indirect controls and checks on all organizational procurements in alignment with ICPF’s Procurement policy

• Provid inputs on Purchase Request approvals to ensure commitments are considered before purchases are approved

• Review the existing policy periodically to identify gaps, and establish finance and program policies, systems, and procedures to support their implementation

• Initiate and develop new policies, reporting formats and support effective implementation across the organization and with ICPF grantees

 

Compliance

• Keep track and ensure all financial and accounting transactions are in compliance with statutory rules and regulations (FCRA, Income Tax, PF etc.)

• Provide support for meeting statutory compliances and for adherence to ICPF and donor requirements

• Manage completion of external and internal audits by providing information in a timely manner

• Support prompt closure of non-compliances/issues highlighted in internal, external and grantee audits

 

Accounting

• Record all financial transactions in the Books of Accounts online, as per the required accounting procedures.

• Generate monthly/quarterly/yearly financial/accounts reports as per organizational requirements and norms

• Prepare monthly cash forecast reports/statements for ensuring effective cash management

• Prepare Profit and Loss statements and coordinate with the Chartered Accountant for the preparation of balance sheets and annual reports

• Provide required support in the preparation of budgets, etc. as required by Director- Operations

• Ensure all financial transactions adhere to the approved budgets and provide reports to ICPF management regarding the same

 

Taxation

• Ensure all returns such as Income Tax returns, FCRA returns, PF returns and TDS returns are submitted in a timely manner to the all the respective Tax Departments

• Ensure that accurate taxes have been deducted from payments paid to vendors and consultants

• Deposit the monthly TDS, checking and distributing TDS certificates to both parties in a timely manner

 

Reconciliation

• Perform proper bank reconciliation / fund reconciliation

• Ensure relationship management with banks and government authorities towards effective and smooth accounts and financial management for ICPF

 

Vendors / Staff Payments Processing

• Disburse accurate payments and salaries to vendors and staff, as per ICPF’s internal policies and in a timely manner

• Communicate about the transfer of funds to all the stakeholders, both internal and external, as per established procedures

• Verify and authenticate all the vouchers produced by associates as per established procedures

• Ensure all statutory payable taxes have been deducted accurately before making the final payments

• Ensure all bills payable for the month have been cleared by the end of the month and the transactions are properly recorded as per the internal Financ e policy

 

Grantee Fund Requests and Disbursement

• Ensure adherence to systems / processes in the processing and approval of the fund requests raised by grantees

• Review and ensure that all the requests are within the approved grants budget

• Ensure proper and timely disbursement of funds to Partners and program-related reimbursements.

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REQUIREMENTS

• C.A/B. Com or advanced degree in Accounting or Finance

• Min of 8+ years of relevant work experience in Finance

• Experience in the non-profit/civil society sector preferred

• Knowledge of accounting principles and processes, applicable standards and statutory/ regulatory requirements

• Experience working with a diverse team

• Ability to communicate verbally and in writing in English and Hindi

• Ability to work in a fast-paced, growth-oriented environment

• Flexible attitude towards changing priorities and ability to multi-task

• High level of personal and professional integrity and trustworthiness

• An eye for detail and precision

• Problem-solving and analytical capabilities, with the ability to develop creative and simple solutions for challenging problems

• Values-alignment with ICPF and a passion to solve problems of child protection

• Strong computer and digital literacy including advanced use of MS Office

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